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Position Overview
The Senior Indirect Procurement Specialist, Poland is responsible for supporting Coupa day-to-day operations and tactical sourcing for international indirect procurement. This role may also be involved in a variety of activities including but not limited to buying approvals and exceptions, purchase order management, supplier onboarding and maintenance, and hosted catalog maintenance. This requires the ability to build effective relationships with internal business teams globally and suppliers along with the ability to partner across the broader finance organization to create efficiency and precision while providing excellent customer service.
Essential Duties
Include, but are not limited to, the following:
- Manage international indirect buying approval and exception handling of non-contract/non-catalog purchases. Expedite delay, or cancel POs as needed. Verify quotes, contracts, and necessary documentation before PO issuance. Follow up on late deliveries or incomplete shipments.
- Follow indirect procurement playbook to ensure proper approvals, enforce pricing agreements, and ensuring adherence to policies, rerouting non-catalog exceptions to contract life-cycle management or sourcing intake, escalating to team lead if necessary.
- Manage supplier onboarding activities, ensuring suppliers are activated and fully enabled to use Exact Sciences platforms.
- Ensure compliance with the company’s procedures, policies, and playbooks, communicating policy guidance as necessary.
- Partner with category management, sourcing, and contracting teams to ensure requests are complying with desired approach.
- Maintaining hosted catalogs on the Coupa platform which could include updating pricing or other contract related information.
- Assist with quote requests as determined by category management and sourcing teams.
- Understand and interpret contracting language and terms and conditions to ensure proper processing, enforcing pricing agreements, and ensuring adherence to contract obligations, assisting with escalations as required.
- Understanding current state processes involving required payment terms, sourcing requirements and contracting processes and apply to buying approvals.
- Ensure purchases follow the appropriate buying channel (hosted catalog, Purchase Orders, Purchase Credit Card, etc.). Flag trends in off-contract, preferred supplier, & catalog spend.
- Triage and resolve invoice mismatches. Track maverick or off-contract spending, flag issues related to incorrect GL coding, unauthorized requesters, or contract non-compliance.
- Strong problem-solving skills with ability to manage multiple tasks simultaneously.
- Partner with broader finance shared services team with timely resolution and information gathering related to finance related concerns.
- Assist business teams with Coupa process and procedure, escalating to team lead as necessary. Help stakeholders understand how to engage procurement and work through system & process steps.
- Assist and listen to the needs of internal business teams and communicate existing resolutions in a clear, consistent, and positive way, while ensuring a positive experience and the maintaining of efficient operations, escalating if necessary.
- Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
- Ability to act with an inclusion mindset and model these behaviors for the organization.
- Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.
- Ability to travel 5% of working time away from work location, may include overnight/weekend travel.
Minimum Qualifications
- Associate’s Degree in Business Administration, Procurement, Sourcing, or field related to the essential duties of the job.
- Experience may be considered in lieu of education.
- 5+ years’ experience in contracting, sourcing, or procurement.
- 2+ years’ experience guiding business teams through procurement and/or contracting activities.
- 1+ years’ Experience working with international suppliers.
- Strong proficiency in Microsoft Office programs, such as: Word, Excel, and Outlook.
- Previous experience in customer service providing high quality support with a professional demeanor.
- Demonstrated ability to perform the essential duties of the position with or without accommodation.
Preferred Qualifications
- Bachelor’s degree in Business Administration, Procurement, Sourcing, or field related to the essential duties of the job.
- 2+ years’ experience in reviewing contract terms and conditions. 2+ years’ working knowledge of Coupa or comparable spend management tool.
- APICS and/or ASCM certification.
- Biotech or Life Science industry experience.
Our success relies on the experiences and perspectives of a diverse team, and Exact Sciences fosters a culture where all employees can develop personally and professionally with a sense of respect and belonging. If you require an accommodation, please contact us here.
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