Search suggestions:

praca zdalna
praca
praca od zaraz
badań klinicznych
administracja
księgowa
pracownik produkcji
praca biurowa
dam pracę
urząd pracy
hr
kierowca c e
od 16 lat
Wrocław
powiat lubelski
Warsaw
województwo mazowieckie
województwo śląskie
województwo dolnośląskie
Radom
Ruda Śląska
Poznan
województwo opolskie
Lublin
powiat giżycki
Apply

Office Assistant

MADIFF
Warsaw, województwo mazowieckie
Full time
1 dzień temu

Job Information

    Industry

    Employment - Recruiting - Staffing

    Date Opened

    07/17/2025

    Job Type

    Full time

    City

    Warsaw

    State/Province

    Masovian Voivodeship

    Country

    Poland

    Zip/Postal Code

    00-002

Job Description

Madiff is looking for a motivated, well-organized, and proactive individual to join our team as an Office Assistant. In this key role, you will ensure the smooth day-to-day operation of our office and provide essential support across various departments. If you thrive in a dynamic environment and want to be part of an international IT consulting company — we’d love to meet you!


Main Responsibilities


  • Managing daily confidential company correspondence and courier shipments (scanning, filing, mailing).


  • Maintaining both paper and digital document archives.


  • Preparing documents, reports, summaries, invoices, and internal documentation.


  • Administrative support for managers and project teams.


  • Organizing meetings, internal events and business travel.


  • Onboarding new employees .


  • Managing internal databases and systems


  • Supporting recruitment and sales teams in their daily tasks.


  • Providing assistance to consultants and clients.


  • Ensuring the functionality of office equipment and handling day-to-day office needs.


Requirements

  • At least 2 years of experience in a similar administrative position (experience in IT consulting is a strong plus).


  • Fluent spoken and written English (mandatory).


  • Proficiency in MS Office (Word, Excel, Outlook).


  • Excellent organizational and multitasking skills, time management, and ability to work independently.


  • Basic accounting knowledge (contracts, invoicing) is a plus.


  • On-site availability in Warsaw.


  • Student status is welcome but not required.


Benefits


What We Offer


  • Stable collaboration
    : With a company recognized in the international consulting market.


  • International environment
    : Work alongside a diverse and dynamic team.


  • Benefits
    : Access to private healthcare.


  • Positive work culture
    : We believe in openness, support, and valuing everyone’s contributions.

Save Apply
Report job
Other Job Recommendations:

Office Assistant

Madiff
Warsaw, województwo mazowieckie
  • Managing daily confidential company correspondence and...
  • Maintaining both paper and digital document archives...
20 godzin temu

Back Office Specialist

Envipco
Warsaw, województwo mazowieckie
  • Good command of MS Office (Excel, Word, Outlook)
  • Ability to work with large volumes of information and...
1 dzień temu

Office Coordinator

Thomson Reuters
Gdańsk, województwo pomorskie
  • Updating and monitoring logs of maintenance of office...
  • Exhibit a high level of interpersonal skills and...
1 dzień temu

Team Assistant, Content, CEE

Netflix
Warsaw, województwo mazowieckie
  • Maintain the Calendar for the Director and as per the Team’s...
  • Scheduling meetings, booking rooms and greeting guests and...
2 tygodnie temu

Senior Executive Assistant

Citi
Warszawa, województwo mazowieckie
  • Directly supports three managing directors and generally...
  • A strong collaborator with the Citi Internal Audit Executive...
1 tydzień temu

KYC Middle Office Associate

JPMorganChase
Warsaw, województwo mazowieckie
  • Manages the KYC book of work for your designated Front...
  • Strong written and oral communication skills with experience...
3 tygodnie temu

Personal Assistant to Head of HR, Communications & CI (part-time)

Electrolux Group
  • Calendar Management: Efficiently manage and coordinate the...
  • Travel Booking: Arrange international travel, including...
2 tygodnie temu

Office Manager

C.H. Robinson
Wrocław, województwo dolnośląskie
  • Oversee all office services and ensure smooth daily...
  • Manage office supplies inventory and place orders as needed...
3 tygodnie temu

Office Administration Specialist

Vertiv
Warsaw, województwo mazowieckie
  • Welcome guests and visitors, answer phone calls, handle...
  • Keep shared areas and meeting rooms organized and stocked...
3 tygodnie temu