Permanent
Job Description
Electrolux Group
Electrolux Group is a leading global appliance company that has shaped living for the better for more than 105 years. We reinvent taste, care and wellbeing experiences for millions of people, always striving to be at the forefront of sustainability in society through our solutions and operations. Under our group of leading appliance brands, including Electrolux, AEG and Frigidaire, we sell household products in over 100 markets every year and employ over 40,000 people around the world.
About the role
We are seeking a highly organized and proactive Personal Assistant to provide top-tier administrative support to an executive leader and member of the BA EA Leadership Team. The ideal candidate will excel in managing complex calendars, coordinating international travel, and handling confidential information with the utmost discretion.
What you will do:
In this role, you will manage internal collaboration with stakeholders at all levels, bringing a digital outside-in perspective to continuously enhance our work processes. You will work closely with other executive assistants across our business, ensuring seamless information flow while maintaining the highest standards of discretion and confidentiality.
Apply today if you are committed to providing high-quality professional support and are excited about playing a crucial role in your leader's ability to achieve outstanding results. Bring your can-do attitude, embrace challenges, and leverage AI to enhance your work and continuously improve your collaboration with your leaders.
This is a part-time position of 25 hours per week (5 hours per day).
You will report to the Head of HR, People Communications & CI
In detail you will be responsible for:
Calendar Management: Efficiently manage and coordinate the leaders’ calendars and schedules, ensuring optimal time management.
Travel Booking: Arrange international travel, including flights, accommodations, and itineraries.
Expense Reports: Prepare and submit expense reports in a timely manner.
SAP Invoices & Orders: Process invoices and orders using SAP.
Meeting Coordination: Organize and coordinate meetings and events, including logistics and catering.
Teams Site Maintenance: Maintain and update People Comms CI leadership team’s site on Microsoft Teams.
Meeting’s agendas: Support in setting the agendas for monthly LT meetings
Minute Taking: Record minutes/ action points during leadership team meetings (if required)
Qualifications & Requirements:
Proven experience as an office manager/ assistant or in other roles requiring coordination and confidentiality
Excellent organizational and time management skills
Strong communication and interpersonal abilities
Proficiency in Microsoft Office Suite
Ability to work independently and handle multiple tasks simultaneously
High level of discretion and confidentiality
Ability to quickly adapt to new situations, effectively manage crisis and think out of the box to support your leaders
Eagerness to develop high-trust relationships that enables strong collaboration and teamwork
Fluent in English, other European languages are a benefit
Where you will be:
You will be based in a modern office in Warsaw at Karolkowa street in a vibrant, well-connected, and sustainable business environment.
Benefits highlights:
Top Employer Poland 2024 and Top Employer Europe 2024
Swedish working culture and ethics - we’re famous for our friendly work atmosphere and work-life balance
Flexible working hours & hybrid work environment (13 days working from home each month)
Private medical insurance
Discounts on our award-winning products
Worksmile Cafeteria Platform for co-financing of Multisport and/or vouchers
Extensive learning opportunities and flexible career path
At Electrolux Group, we will continuously invest in you and your development. There are no barriers to where your career could take you.
For more information go to: www.electroluxgroup.com.
