Facilities Coordinator

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Role Summary

Supports operational activities in accounting, maintenance, vendor oversight, purchasing, occupancy services, and helpdesk while providing administrative support as needed.

Key Responsibilities:

Workplace Management

• Provide hospitality for guests and employees
• Resolve building services issues (janitorial, conference rooms, workstations, furnishings)
• Support the SFM with, and coordinate maintenance activities across EMEA within SLAs
• Manage CMMS tickets and convert external requests into trackable tickets
• Conduct inspections and ensure facility compliance with regulations
• Implement operational procedures and identify improvements
• Manage projects within client budget and identify cost-saving opportunities
• Coordinate special events and manage office supplies

Finance Management

• Support financial processes, tracking, and purchase order management

Health & Safety Management

• Conduct safety audits and maintain required records
• Ensure H&S responsibilities are understood and implemented

Vendor Management

• Monitor contractor performance and develop supplier relationships
• Assist with procurement as needed

Performance & Client Relations

• Develop strong client relationships and ensure satisfaction
• Complete required reports and meet established KPIs
• Identify innovations and best practices
• Maintain professional customer service approach at all levels

Requirements:

• An individual able to work full-time, onsite, based in clients Warsaw office.
• Excellent communication skills, with high proficiency in both Polish and English, and interpersonal skills
• Strong experience in facilities management or related field
• Proficiency in CMMS systems and Microsoft Office Suite
• Ability to multitask, prioritize and problem solve in a fast-paced environment
• Detail-oriented with excellent organizational abilities
• Knowledge of building systems and maintenance procedures
• Understanding of health and safety regulations
• Customer service orientation and problem-solving mindset
• Flexibility to work occasional overtime as needed
• Experience with vendor management preferred
• Ability to interact effectively with all levels of client staff

Nice to have:

• Degree in Facility Management, Business Administration, Engineering, or a related field preferred.

• IFMA certification or related qualification preferred, or relevant professional experience may be considered in lieu of formal education.

What you can expect from us:

• Employment contract
• Possibility to work in a highly professional, stimulating and challenging work environment of multinational Company with great and long-term career prospective
• Opportunity to demonstrate your own initiatives
• Opportunity to participate in training and development programs
• Friendly and supportive company culture

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected] . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.