What your day will consist of
- Coordinate staff meetings and prepare agenda.
- New Hire set-up and on-boarding procedures for new hires. (badge access, amenities)
- Set up appointments, conferences, and manage meeting rooms.
- Liaise with facility vendors including cleaning, catering and security services. Supervise office staff, including addressing complaints and resolving problems.
- Quote requests, purchase orders creation, and invoice management
- Point person for building maintenance
- Support any hand-on requests for Free Trade Zone regime/compliance (tracking equipment serial, asset #s that are part of the regime for finance and accounting purposes)
- Plan and coordinate in-house or off-site activities such as parties, celebrations and meetings.
- Provide support to office visitors including scheduling, transportation, conference room and technology set-up, and meals.
- Maintain office equipment and work with IT to address any major issues.
- Schedule and arrange for staff travel as needed
- Expense report assistance/preparation
- Stock and maintain kitchen and office supplies
- Maintain a safe and secure working environment
- Support maintenance program for space planning, seating management, and other assets
- Handle other duties as assigned.
What is Needed
- 5-7 years relevant work experience.
- High school diploma
- Fully proficient in English and Polish.
- Proficient internet navigation, and demonstrated ability to learn new applications
- Expense reporting
- Strong calendar management skills
- Excellent time management and organizational skills
- Possess excellent customer service skills and high level of integrity and dependability
- Client service-oriented team player able to work in a fast paced, energetic environment
- Strategic thinking and active listening skills
- Strong analytical, project management and program development skills
- Excellent written and oral communication skills with strong interpersonal skills
- Ability to remain poised in difficult situations
- Ability to work independently with multiple projects and priorities simultaneously
- Talent for identifying issues, developing recommendations, and implementing solutions
- Availability to work from the office
About ActiveCampaign:ActiveCampaign is an AI-first, end-to-end marketing platform for people at the heart of the action. It empowers teams to automate their campaigns with AI agents that imagine, activate, and validate–freeing them from step-by-step workflows and unlocking limitless ways to orchestrate their marketing.
With AI, goal-based automation, and 950+ app integrations, agencies, marketers, and owners can build cross-channel campaigns in minutes–fine-tuned with billions of data points to drive real results for their unique business.
ActiveCampaign is the trusted choice to help businesses unlock a new world of boundless opportunities–where ideas become impact and potential turns into real results.
As a global multicultural company, we are proud of our inclusive culture which embraces diverse voices, backgrounds, and perspectives. We don’t just celebrate our differences, we believe our diversity is what empowers our innovation and success. You can find out more about our DEI initiatives here.
Perks and Benefits:At ActiveCampaign, we prioritize employees’ well-being and professional growth by cultivating a culture centered on collaboration and innovation. When you join our team, you’ll not only have the opportunity to make a significant impact, but also enjoy a range of benefits tailored to support your personal and career development.
Here are some of the benefits we offer:-Comprehensive Health & Wellness: Top-tier benefits package that includes medical and dental benefits paid 100% by ActiveCampaign for you and 50% for your dependents, and reimbursements on vision expenses. In addition, employees receive complimentary access to telehealth services, and a free subscription to Calm.-Growth & Development: Access to LinkedIn Learning, professional development programs, and career growth opportunities in a fast-growing organization.-Generous Paid Time Off: Recharge and take the time you need to maintain work-life balance.-Total Rewards: Pension scheme with matching up to 1.5% of your contribution, MultiSport Plus card to support your active lifestyle, home office stipend to cover your commuter or work from home expenses, and a four-week paid sabbatical with bonus after five years.-Collaborative Culture: Work alongside brilliant, passionate colleagues in an environment that values innovation, teamwork, and mutual support.
ActiveCampaign is an equal opportunity employer. We recruit, hire, pay, grow, and promote no matter of gender, race, ethnicity, sexual orientation, marital status, political opinion, national origin, social origin, parentage, workers union membership, economic status, religion, age, health condition, disability or any other grounds protected by law.
Our Employee Resource Groups (ERGs) strive to foster a diverse inclusive environment by supporting each other, building a strong sense of belonging, and creating opportunities for mentorship and professional growth for their members.
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