Abbott is a global healthcare leader, creating breakthrough science to improve people’s health. We’re always looking towards the future, anticipating changes in medical science and technology.
Working at Abbott
At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You will have access to:
- Career development with an international company where you can grow the career you dream of.
- Competitive remuneration package including company car, private Medical & Life plan, Pension Plan and continuous learning opportunities within an excellent multinational working environment.
- A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
- A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.
The Opportunity
The Office Coordinator will play a strategic role in managing our front-desk admin responsibilities for our Warsaw location. The position is a part of a International Facility Operations division and reports directly to the Area IFO Manager based in Poland.
What You'll do:
- External and internal customer service
- Greet vendors, customers, job applicants and other visitors and arrange for transportation services when needed
- Answering phone calls/operate a switchboard to route incoming calls and place outgoing calls
- Mail segregation and distribution, handle incoming and outgoing mail
- Copy, file and maintain paper or electronic documents and records
- Direct visitors by maintaining employee and department directories
- Courier shipments and reports, manifests and waybills administration
- Handle office supplies, cafeteria
- Repairs in the office, technical problems – reporting & mending monitoring
- Create and manage both digital and hardcopy filing systems for all partners
- Document archiving – cooperation with vendor
- Office access badges for employees/building badges ordering and administration
- Maintain security by following procedures, monitoring logbook and issuing visitor badges
- Deal with bookings by phone, e-mail, letter, fax or face-to-face
- Intranet website administration
- Notifying letters registration under MedTech procedures
- Scanning and introducing invoices into the internal system
- Contracts archiving
- Operational EARs for Poland and the Netherlands
Required qualifications and background:
- Strong customer service and problem solving skills
- Accuracy and attention to detail
- Strong organizational skills with ability to prioritize tasks
- Computer literacy with knowledge of MS Office tools
- Good command of English
- Overachieving attitude
- Ability to adapt to fast-changing environment
- Strong interpersonal and communication skills
- Friendly, supportive approach with strong customer focus
- Ability to meet deadlines and work under pressure
- Prior experience in supply management would be a strong asset
Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity.
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