Office & Procurement Coordinator

Company Description

As the preferred partner for window and door automation, SOMFY is committed to inspiring new and better ways of living for all. 
As a French, family-owned, and independent group, in continuous growth since our creation, we have been world leaders for 50 years and pioneers in home automation. Innovation continuously guides our work and guarantees the excellence of our solutions.

We are present in 58 countries, with eight production sites and 17 R&D centers. We are deeply committed to the well-being of our 7,000 employees, we promote their sustainable employability by promoting internal mobility and developing their skills. We foster diversity and inclusion by building on our strong corporate culture.

Job Description

We're looking for a self-driven Office & Procurement Coordinator ready to take ownership of office operations, indirect procurement, and support the rollout of group-wide tools and processes.

This is a hands-on, independent role in a middle, agile organization. You’ll manage everything related to facility operations, car fleet, IT, mobile phones, space planning, and landlord relationships, while also playing a leading role in SAP Ariba implementation and vendor management.

If you're proactive, process-oriented, and enjoy dynamic environments, this role is for you. Strong communication, self-organization, and cross-team collaboration are essential.

Responsibilities:

• Lead vendor selection, negotiations, and supplier relationship management
• Implement procurement policies at the regional and local level
• Coordinate supplier evaluations and support local BUs in sustainability alignment
• Ensure compliance with procurement standards and accurate recordkeeping
• Manage procurement of IT, office supplies, and other indirect categories
• Manage office space procurement, leasing contracts, renovations, and maintenance
• Act as main point of contact with landlords, facility providers, and office service vendors
• Oversee company fleet operations (including utilization, maintenance, contracts, and coordination with providers)
• Coordinate mobile phone procurement and management (including contracts, renewals, and troubleshooting)
• Ensure office planning aligns with business needs and manage related budgets
• Drive improvements in workspace experience, equipment needs, and team support
• Monitor budgets, track procurement KPIs, and identify cost-saving opportunities
• Act as local SAP Ariba key user and main liaison with Group Procurement (France)
• Support users, coordinate implementations, and escalate issues as needed
• Maintain vendor data quality and track system usage
• Work with Finance, HR, IT, and regional teams to align procurement and office-related processes

Qualifications

• Bachelor’s degree in Business Administration or a related field
• At least 3 years of experience in office processes, fleet management or procurement 
• Experience in multinational environments and familiarity with regional procurement practices
• Familiar with procurement platforms such as SAP Ariba, or similar systems
• Strong project management skills, especially in process optimization and tool implementation
• Negotiation, communication, and vendor management skills
• Analytical thinker with a proactive, problem-solving approach
• Fluent in English and Polish
• Self-motivated and able to work independently while driving continuous improvements
• Skilled at explaining complex topics and coordinating effectively across teams
• Highly organized, able to manage multiple priorities without losing sight of details
• Collaborative and adaptable, comfortable working with diverse teams and stakeholders

Additional Information

• Competitive salary tailored to your experience, along with a performance-based bonus
• Comprehensive benefits package, including private medical care, meal cards, and other well-being perks
• Hybrid work model with 2 remote days each week
• Opportunities for continuous development, career advancement, and personal growth
• Work on exciting, innovative projects that make a real impact
• Join a dynamic, diverse international team where your ideas and contributions truly matter

The protection of our candidates’ personal data is a commitment of Somfy Group. We therefore ask any candidate to submit their application to us exclusively via our secure system, and not by email or postal.