We are proud to be consistently recognized as one of the world’s best places to work, a champion of diversity and a model of social responsibility. We are currently #1 ranked consulting firm on Glassdoor’s Best Places to Work list and have maintained a spot in the top four on Glassdoor’s list since its founding in 2009. Extraordinary teams are at the heart of our business strategy, but these don’t happen by chance. They require intentional focus on bringing together a broad set of backgrounds, cultures, experiences, perspectives, and skills in a supportive and inclusive work environment. We hire people with exceptional talent and create an environment in which every individual can thrive professionally and personally.
WHO YOU’LL WORK WITH
You’ll be part of our Global Business Services Center in Warsaw, which delivers best-in-class internal support to Bain’s leadership and consulting teams across Europe, the Middle East, and Africa. We’re a highly collaborative, upbeat, and inclusive team committed to learning, growing, and achieving results together. We work hybrid - your regular presence in Warsaw office will be required.
WHERE YOU’LL FIT WITHIN THE TEAM
We’re hiring a dynamic, resourceful Executive Assistant to support our Bain Partners in EMEA region. In this role, you’ll play a critical part in ensuring seamless operations for our leaders, directly supporting their external client efforts, internal priorities, and case work. You’ll join a collaborative, fast-paced, and upbeat team - where initiative is valued, and proactive communication is essential.
WHAT YOU’LL DO
You’ll support our Partners with high-impact responsibilities, including:
- Meeting & Calendar Coordination: Own complex and ever-evolving calendars, prioritizing client needs and shifting demands with grace and speed.
- Travel Management: Coordinate intricate international travel plans, including visas and documentation, anticipating needs before they arise.
- Relationship Management: Build strong relationships internally and externally, managing Partner contact networks and marketing outreach.
- Case & Team Support: Understand the scope and priorities of your Partner’s work to serve as a reliable point of contact for case teams and practice area members.
- Logistics & Tech Support: Handle day-to-day logistics, including meetings, conferences, and technical support using PowerPoint, Excel, and Word.
- Expense Management: Process time/expense reports and currency reconciliations with accuracy and efficiency.
ABOUT YOU
You’re a proactive team player with a service mindset, strong attention to detail, and excellent interpersonal skills. You bring a high degree of professionalism, reliability, and discretion to every interaction.
- Fluent in French and English (C1 level)
- 2+ years as an Executive or Personal Assistant in a fast-paced, high-level support environment
- Highly organized, adaptable, and comfortable managing shifting priorities
- Skilled communicator who builds relationships across levels
- Driven, team-oriented, and quick to anticipate needs
- Bachelors Degree or equivalent highly desired