Administrative Assistant - (fixed - term)

This is Worldline

We are the innovators at the heart of the payments technology industry, shaping how the world pays and gets paid. The solutions our people build today power the growth of millions of businesses tomorrow. From your local coffee shop to unicorns and international banks. From San Francisco to Auckland. We are in every corner of the world, in every part of commerce. And just as we help our customers accelerate their business, we are committed to helping our people accelerate their careers. Together, we shape the evolution.

Day-to-Day Responsibilities

• Validate purchase requisitions for the entire entity (using the Basware tool).
• Check and validate employee travel requests (through the Amex Neo tool).
• Enter and manage expense claims (using Concur).
• Organize travel arrangements for multiple employees, coordinating with the travel agency or utilizing the Amex Neo tool.
• Create and update organizational charts to reflect current team structures.
Develop and maintain a SharePoint site for efficient information sharing and collaboration.

Our requirements

• Experience: A first experience in a similar position is preferred.
• Technical Skills: Proficient in Microsoft Word, Excel, and Outlook. Familiarity with specific software such as Basware, Amex Neo, and Concur is a plus.
• Highly organized and meticulous in task execution.
• Ability to manage multiple tasks and prioritize effectively to meet tight deadlines
• Strong communication skills, both written and verbal.
• Discreet and respectful of confidentiality in all matters.
• Capable of following instructions accurately and providing constructive feedback on completed tasks.
• Ability to navigate in a complex organization.
• Adaptability and the ability to acquire new skills efficiently
• Real team player, building a tandem with other executive assistants
Polish and English skills at a very good level in speaking and writing

• Private medical & life insurance
• MyBenefit Platform
• Holiday allowance
• Referral program
• Public transportation allowance
• Meal allowance
Annual bonus

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