FINANCIAL ADMINISTRATIVE ASSISTANT
Songtradr
Vacancy: Full-time, 6 month Fixed Term Contract
Company Profile
Songtradr is the world’s largest B2B music technology company, offering end-to-end music licensing, rights management, and direct-to-fan solutions. Through strategic acquisitions like MassiveMusic and Bandcamp, Songtradr empowers music creators and enables brands to connect with audiences through the power of music.
Learn more at
www.songtradr.com.
Job Description
Our Finance team is on the lookout for a Financial Administrative Assistant to come join our
Global Finance team.
Your ultimate mission? You’re a supernova of energy and passion. You have enthusiasm for music
and enjoy collaboration with like-minded and self-motivated people. They enjoy working with you
because you bring fresh ideas to the table and always have a proactive solution to any challenge.
Main Job Duties
Travel and Entertainment Expense Management platform Platform (Navan):
Subject Matter Expert (SME) and Superuser
Month end Reporting
Budget Setting
Costs coding classification
User Profile Administration
Cannes Marketing Coordinator
Accounts Receivable:
Draw up, if necessary, adjust/correct and send (credit) invoices
Controlling cash flows
Detecting and resolving irregularities in payments or payment differences
Sending reminders
Entry of received invoice amounts
Review and handle correction requests
Taking care of the correct processing of settlements and refunds
Maintaining contact with debtors (Written and telephone)
Contact with debt collection agencies
Collect, sort and code administrative data
Bi-Weekly report open items to the Financial Controller
Issue customer invoices, clear bank statements, take care of customer settlements, and clear items on customer accounts
Maintain ownership of the collection process, control the aging of outstanding invoices, and issue reminders on as as-needed basis
Accounts Payable
Prepare, book, enter, process and/ or code purchase invoices and bank statements, credit card transactions and expense claims.
Ensure timely posting of supplier invoices.
Preparation of payment orders
Monitoring the progress of the payment process
Prepare and process payments for supplier invoices, employee expenses, and intercompany transactions.
Signaling approaching payment deadlines
Maintaining contacts with suppliers in the area of invoicing
Cleaning up account payable lists
Answering internal and external questions on account payable
Participate in month-end closing activities, ensuring all AP transactions are properly recorded in the general
ledger.
Other Activities
Fill out and send vendor/ client forms
Depreciation
Foreign withholding tax work (EU and non-EU)
EU Vat declaration
Preparation of monthly reports and annual accounts
Identifying and reporting budget deviations to the Financial Controller
Support Account Managers and producers in maintaining customer data in HubSpot
Proactively investigate where costs can be saved and efficiency improved
Post payroll entries based on the data provided by external payroll providers
Prepare statistical reports
Support in month end close processes
Intercompany Reconciliations
Other tasks and activities as required
Desired Skills and Experience
- 2+ Years experience in the same or similar role.
- Superior presentation, and communication skills
- Strong stakeholder management
- Strong process and control skills and experience
- Adaptability for learning and change
Our Three Core Values
Lead with Music
It’s our compass and our passion. We champion creativity by putting artists, brands and fans first, balancing artistic integrity with bold commercial ambition.
Perform as One Band
United by purpose and trust. We aim high, knowing that collaboration, community, and doing it for the right reasons drives success for everyone.
Own Your Voice
We listen deeply and speak honestly. We value time, welcome diverse perspectives, and keep the rhythm of open, transparent communication alive.
Employment
Full time. What do you get in return? Inspiration, knowledge, career development, on top of our financial package. You’ll also be working with an international bunch of remarkable musically-infused individuals.
On this note, please know that Songtradr is an equal opportunities employer. Applicants will not be excluded on the grounds of sex, gender reassignment, pregnancy, maternity, race, marital status, diversity of thought, disability, age, religion, belief, or sexual orientation. And if you need any specific adjustments to be made throughout our recruitment process, please feel free to let us know.
If after reading this you know this is the perfect role for you, please apply via THIS LINK and make sure you include your resume and a brief summary of the professional achievement you are most proud of to date.
We look forward to hearing from you!