Administrative Assistant

Career Area:

Business Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

About Caterpillar Financial Services Division:
Cat Financial supports customers by offering tailored financial products and services such as finance leases, operating leases, and purpose-specific loans. We have a unique structure that enables us to meet specific financing needs for Cat® machinery.

Role Definition:

Provides administrative support and coordination activities for a team of people.

What You Will Do

• Manage domestic and international correspondence, including coordination with courier services
• Organize meetings and business travel arrangements, such as booking hotels and tickets
• Maintain accurate records by compiling and verifying documents
• Input customer data into the operational system
• Provide administrative support to the customer service and accounting teams
• Communicate with clients and partners via phone and email
• Collaborate with external service providers (e.g. notary office, building management, cleaning service, office equipment maintenance, translation agency)
• Handle administrative tasks at public offices
• Prepare summaries and reports for management use
• Support marketing initiatives and campaigns
• Participate in various projects based on business needs

Key Skills For Your Successful Assignment:

Accuracy and Attention to Detail: Understanding the necessity and value of accuracy; ability to complete tasks with high levels of precision.

Collaborating: Basic knowledge of collaborative techniques; ability to work with a variety of individuals and groups in a constructive and collaborative manner.

Effective Communications: Basic understanding of effective communication concepts, tools and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors.

Flexibility and Adaptability: Working knowledge of successful approaches and techniques for dealing with change; ability to adapt to a changing environment and be comfortable with change.

Managing Multiple Priorities: Basic knowledge of effective self-management practices; ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.

Problem Solving: Basic knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving organizational, operational or process problems; ability to apply knowledge of problem solving appropriately to diverse situations.

Office Administration: Working knowledge of office administration activities; ability to carry out ongoing office administration tasks effectively and efficiently in support of local and remote teams.

Microsoft Office: Working knowledge of Microsoft Office; ability to use the features and functions in Microsoft Office products.

What Will Put You Ahead:

• You are proactive and have a positive attitude toward work
• You have bachelor’s degree (preferred fields: finance, administration, economics, marketing)
• You enjoy helping others and working in a team
• You’re English language speaker at a minimum B2 level and you want to work in an international environment

What We Offer:

• An employment contract with a base salary and quarterly performance bonus
• A comprehensive benefits package, including private medical care, co-financing for a sports card, vacation subsidies, and educational support
• A modern office in a prime location near Rondo Daszyńskiego metro station
• A friendly team and a positive working atmosphere
• Opportunities to gain valuable experience and grow within a well-established American company

Additional Information:

• This is a full-time employment opportunity.
• The role is fully onsite, five days a week.
• Occasional business travel may be required, up to 10% of total working time.

Posting Dates:

Caterpillar is an Equal Opportunity Employer. Qualified applicants of any age are encouraged to apply

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