S&O and Alliances Team Assistant (limited)

e help the world run better A

t SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and future-focused work. We offer a highly collaborative, caring team environment with a strong focus on learning and development, recognition for your individual contributions, and a variety of benefit options for you to choose from.

S&O and Alliances Team Assistant

We are looking for the right candidate to be a trusted right-hand person and team assistant for the 6 Global S&O (Strategy & Operations) and Alliances Team Leaders.
The team assistant will need to demonstrate a high degree of accountability, autonomy, interpersonal and team alignment skills. The assistant is to ensure smooth and seamless integration and management of some of the Global S&O and Alliances Team Leaders most crucial administrative tasks, applying pro-activity, initiative, discretion, and confidentiality to all tasks.

Responsibilities

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• lanning & coordinating domestic and international travel plans end to end including all logistics, itineraries, and international visas for the different Global S&O and Alliances Team Leaders
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• roviding travel arrangements and itineraries - ensuring the itinerary meets the Global S&O and Alliances Team Leaders’ goals for the specific trips
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• ork closely with the other Team and Executive Assistants on team wide business operations initiatives. Support the Business Cadence, ensuring that the Global S&O and Alliances Team Leaders are informed of any potential clashes and rescheduling as appropriate
B
• ook meeting rooms, catering and AV for Global S&O and Alliances Team Leaders’ onsite meetings
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• econciling the Global S&O and Alliances Team Leaders expense reports, ensure timely processing and approvals as appropriate.
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• xercise sound judgment, tact, diplomacy, integrity and professionalism in all transactions to include communicating and working with confidential and sensitive information
D
• eveloping a knowledge of the business group strategy and/or functional expertise and acting as an information resource to the business group
C
• oordinating team morale events while staying within managing the allocated budget
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• aintaining and publishing organizational charts, contact lists, org level aliases and distribution groups
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• wnership of internal processes, including creating Purchase Orders, tracking invoices, ordering Hardware/Software/Procurement for existing team members as well as new hires
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• rganize Live Meetings for large group meetings and offsites

Key Success Criteria

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• rovide effective support enabling the Global S&O and Alliances Team Leaders to work as efficiently and effectively as possible.
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• bility to implement process but at the same time flex as the business requires
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• apable of building and maintaining excellent relationships with key stakeholders including a tight network of other Assistants internally and externally
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• ery confident with outlook/calendar/scheduling and updating meeting requests
A
• lways presents a professional image both internally and externally
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• xceptional time, organization, planning and management skills
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• trong communication skills
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• se initiative appropriate to position and demonstrates a high degree of pro-activity
D
• emonstrates ownership, tracking and follow through to resolution on all queries and issues

Experience Required

5
• + years of senior-level administrative experience in a fast-paced environment
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• elf-motivated, with a hands-on, can-do attitude
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• igh level of integrity and confidentiality in handling sensitive materials with professionalism
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• bility to anticipate executive needs and work independently with a high degree of accuracy
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• roficient in Microsoft Office Suite, excellent knowledge of MS Outlook and Word
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• rganized and efficient, able to plan and prioritize effectively,
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• trong problem-solving skills and capable of working under pressure to meet tight deadlines
A
• bility to deal with numerous competing demands and range of different people

Bring out your best

AP innovations help more than four hundred thousand customers worldwide work together more efficiently and use business insight more effectively. Originally known for leadership in enterprise resource planning (ERP) software, SAP has evolved to become a market leader in end-to-end business application software and related services for database, analytics, intelligent technologies, and experience management. As a cloud company with two hundred million users and more than one hundred thousand employees worldwide, we are purpose-driven and future-focused, with a highly collaborative team ethic and commitment to personal development. Whether connecting global industries, people, or platforms, we help ensure every challenge gets the solution it deserves. At SAP, you can bring out your best.

e win with inclusion

AP’s culture of inclusion, focus on health and well-being, and flexible working models help ensure that everyone – regardless of background – feels included and can run at their best. At SAP, we believe we are made stronger by the unique capabilities and qualities that each person brings to our company, and we invest in our employees to inspire confidence and help everyone realize their full potential. We ultimately believe in unleashing all talent and creating a better and more equitable world.
SAP is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to the values of Equal Employment Opportunity and provide accessibility accommodations to applicants with physical and/or mental disabilities. If you are interested in applying for employment with SAP and are in need of accommodation or special assistance to navigate our website or to complete your application, please send an e-mail with your request to Recruiting Operations Team: [email protected]
For SAP employees: Only permanent roles are eligible for the SAP Employee Referral Program, according to the eligibility rules set in the SAP Referral Policy. Specific conditions may apply for roles in Vocational Training.

OE AA M/F/Vet/Disability:

ualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.