Ascensia Diabetes Care is a global specialist diabetes care company, dedicated to helping people living with diabetes. Our mission is to empower people living with diabetes through innovative solutions that simplify and improve their lives. We use our innovation and specialist expertise in diabetes to develop high quality solutions and tools that make a positive, daily difference for people.
At Ascensia, our values serve as the bedrock of our organization. They guide our decisions, actions, and interactions, shaping the culture we collectively foster.
Our Values include:
- Resilient Growth Mindset
- Executional Excellence
- Courageous Leadership
- Inclusive Collaboration
We believe that when we live our values authentically, both individually and as a team, we unlock our true potential and drive sustainable success.
Job Title: Front Office Assistant
Location: Warsaw – on-site – Al. Jerozolimskie 142B
About this opportunity: As Front Office Assistant you will play a key role in ensuring the smooth day-to-day operations of our office. Your responsibilities will span front office reception duties and administrative support, helping to create a welcoming and efficient workplace environment.
Please note: This is a 6-month fixed-term on-site contract, requiring your presence in the office 5 days a week and a minimum of 35 hours per week.
What you will be doing:
Front Office – Reception Responsibilities:
Greet and assist visitors in a professional and friendly manner.
Manage incoming and outgoing correspondence and parcels.
Oversee the distribution and tracking of office entry cards.
Answer and direct incoming phone calls.
Monitor office premises and coordinate with building management as needed.
Administrative Support for the ADC PL Office:
Maintain office supplies and refreshments, including fruit and beverages.
Coordinate conference room bookings and provide meeting support (e.g., setting up, clearing tables, and ensuring availability of beverages and snacks).
Ensure cleanliness and order in all conference rooms and encourage adherence to office tidiness standards.
Report office maintenance issues and technical problems to West Station II administration team.
Provide ad hoc administrative support based on the needs of the administration team.
What you need for success:
Good organizational skills and attention to detail
Availability min. 35h/week to work on-site
Friendly and professional communication style
Fully communicative English
Proactive attitude and willingness to help
Ability to prioritize and multitask
Working knowledge of MS Office tools (especially Outlook and Excel)
What we can offer you:
Competitive hourly rate
Contract of mandate
Minimum 35 hours of work per week
Access to eTutor language learning platform to support your personal and professional development
Fresh fruit delivered twice a week to keep you energized and healthy
An attractive office location with convenient access and a pleasant working atmosphere
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TO ALL RECRUITMENT AGENCIES: Ascensia does not accept unsolicited third-party resumes.
Building an Inclusive Culture: We are a company that brings varying backgrounds, ideas, and points of view to inventing on behalf of all customers. Our diverse perspectives are enriched by many dimensions, including race, ethnicity, gender, age, physical and mental ability, sexual orientation, religious beliefs, culture, language, and education, as well as professional and life experience. We are committed to diversity, equity, and inclusion, and leveraging our unique perspectives to scale our impact and growth.
