Who are we?
Equinix is the world’s digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.
A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.
Job Summary
This is a hybrid role (3 days office based).This position offers an exciting opportunity to work closely with the Managing Director and contribute to the success of the organization. If you are a proactive and organized individual with a passion to learn, we encourage you to apply.
Responsibilities
Meeting/Event Planning
Organize meetings, including scheduling, room reservations, and logistical arrangements
Support the executive in preparing presentations and other materials, ensuring accuracy and quality
Develop meeting agendas and ensure all necessary materials are prepared and distributed
Plan and coordinate special events, such as conferences, seminars, and team-building activities
Communications
Maintain an organized filing system for important documents, reports, and correspondence
Prepare compelling presentations
Support the approvals process by preparing and distributing necessary documents
Screen and prioritize incoming communications, including emails, phone calls, and messages
Collaborate with other administrative staff and executive assistants to ensure seamless operations
Ensure compliance with company policies and procedures
Maintain strict confidentiality of sensitive information and handle it with utmost discretion
Special Projects
Coordinate and assist with special projects as assigned by the Managing Director
Conduct research and gather information on various topics as requested
Assist in the preparation and distribution of meeting materials, taking notes, and compiling meeting minutes as required
Create action plans with clear roles, responsibilities, and deadlines
Utilize project management skills to coordinate and track tasks and deadlines
Drive people well being initiatives and events
Budget/Expense Management
Manage budgets and track expenses to ensure adherence to financial guidelines
Process expense reports and purchase orders accurately and in a timely manner
Calendar/Travel Management
Coordinate the Managing Director's calendar, including scheduling appointments, meetings, and travel arrangements
Arrange travel accommodations, including flights, accommodations, and transportation
Qualifications
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software
Excellent organizational and time management skills, with the ability to prioritize tasks effectively
Strong verbal and written communication skills, with a keen eye for detail
Ability to work independently with minimal supervision and as part of a team
Discretion and professionalism when handling confidential information
Flexibility to adapt to changing priorities and deadlines
Background in project management is preferred
Proven years plus office experience is preferred. We are open to different background in this role. The key aspects are that the individual is a self starter, someone who is proactive with an enthusiasm to learn
Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.
Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.
