Key role responsibilities:
Administrative Support
- Arranging complex and detailed travel plans and itineraries, and compiling documents for travel-related meetings, as well as booking of hotels, taxis for employees;
- Assist with organization of events and global meetings
- Logistics to include but not limited to: geographic location selection, venue selection and contract negotiation, attendance registration management, guest accommodations, food & beverage selection, meeting space requirements, entertainment/team building & dinner activities, transportation, meeting agenda management, and review of related invoices
- Monitoring of the shipment of goods;
- Archiving of Polish sales invoices and order confirmations.
- May be required to perform additional duties as assigned
- Managing office-related needs, such as posting and distributing daily mail, setting up for on-site meetings, daily office maintenance
- Greet visitors and customers as they enter, as well as answer the general phone line for the location
- Preparation of the monthly report of additional benefits for the HR department;
- Reporting new employees to additional benefits:
- Answering incoming calls;
- Receiving of incoming correspondence, parcels;
- Sending of correspondence (documents, invoices,) parcels;
- Scanning and recording of documents, Polish sales invoices, Polish purchase invoices:
- Coordinate repairs at the office.
- Supplying the office with office supplies, groceries, cleaning products;
- Providing support for the Customer Service and Supply Departments
- Entering and processing customer orders
- Assisting with order management and internal coordination
- Ambitious - You may be just starting out, but you know you have the potential to grow and the desire to realize your potential.
- Analytical - With an eye for detail and the ability to interpret complex data, you can also translate this into meaningful, useful information that informs decision-making.
- Collaborative - You ask and you listen, you take ideas on board and work with your team, taking everyone in the same direction.
- A problem-solver - You see the challenge as an opportunity.
Knowledge, skills, abilities:
- English - mandatory
- German knowledge would be an advantage
- University degree
- Knowledge of MS Office
- Knowledge of event and travel planning
- Skilled in high attention to detail and accuracy
- Skilled in managing multiple tasks/projects along with the ability to work in a fast-paced team environment in a self-directed manner
- Skilled at tracking and prioritizing projects, documenting projects via an established report
- Ability to demonstrate attitudes and behaviors that make a positive difference. Adheres to the highest level of professionalism by demonstrating honesty, integrity and maturity.
- Ability to utilize strong written and verbal communication skills, with the ability to interface with people at all levels within the organization and outside the organization
- Ability to plan, organize, and prioritize time/workload in order to accomplish tasks and meet deadlines in a self-directed manner
- Ability to maintain accurate data, notes, and records to ensure constant efficiency in work
- Ability to work energetically and tenaciously with minimal supervision
We protect places of progress through electric excellence.
Pioneering plants, sprawling data centers, busy transport hubs, and your own home. These are the places that bring progress to the world, and the places that we protect with time-tested technologies, advanced engineering, and a suite of services. Because here, excellence is everything.
Our Dimensions of Excellence reflect the core values of Chemelex. Together, they inspire our decisions and guide our actions – defining excellence in our work for colleagues, customers and communities.
- Experts with empathy
- Explorer mindset
- Example for others
- Exceptional impact
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