PTP Junior Associate, Cash and Payments

As a global leader in facilities services, we connect people and places to make the world work better. Whether directly or indirectly, you’ll play a vital role in supporting our placemakers in delivering exceptional workplace experiences for our customers. Together, we make space for people and businesses to thrive.

Location: Gdańsk

Language: English

Main purpose of the position:

Become part of our new ISS Finance Service Center office in Gdańsk. As a Cash & Payment PTP Junior Associate you will be responsible for ensuring that all payments of 3rd party supplier and subcontractor invoices and employee expenses are paid in accordance with SLA, payment terms and Prompt Payment Code.  They will process payments for all business units as per the defined payment schedule, manage exceptional payment requests and ensure full allocation of all items at the point of payment. They will be responsible for the investigation and resolution of any unallocated items, driving down aged items, reducing risk and providing root cause analysis to support best practice going forwards.

What you will do:

• Processing of 3rd party supplier/sub-contractor and employees scheduled BACS payment runs in accordance with HMRC and ISS Policy
• Daily clearing of BACS/CHAPS payments
• Daily clearing of Direct Debit payments against invoices with follow up where invoices are not received.
• Full review of manual payment requests in accordance with ISS policy
• Prioritisation of high value/high risk unallocated items to target for clearance based upon impact to P&L
• Interrogation of ledgers, sub systems and back up documentation to enable matchings/clear downs of aged items.
• Resolution in line with project timeliness, with root cause and recommendations to drive best practice processes going forwards.
• Escalation of key risk items to senior management.
• Re-education of business users to drive adherence to process and best practice
• Ensuring review, processing or rejections of any Manual Payment requests are completed within a timely manner to facilitate prompt payments.
• Daily posting and clearing of any open cash book entries pertaining to P2P
• Communication to and re-education of business users to drive adherence to policy. 
• Support initiatives to drive greater efficiencies in payments and cash allocation processes
• Timely response to any escalated payment requests with root cause and recommendations to drive best practice.
• Participate as required as a team member in other special projects.
• To carry out any other ad-hoc duties, as and when required

Who you will work with:

• Suppliers, business stakeholders, PTP Managers, Leaders, Project Managers, and Associates

Professional skills you possess:

• A university degree, preferably in finance and accounting, or the last year of studies
• Knowledge across Procure to Pay processes
• Prior experience of working with an outsourced Finance Shared Service Centre is preferable but not mandatory
• Very good knowledge of English in speech and writing, allowing for easy communication with external and internal English-speaking clients

Personal skills you excel:

• A self-starter with a strong ethos in Customer focussed outcomes
• Forward thinking, with a ‘can do’ attitude
• Strong analytical and communication skills
• Ability to work independently and as part of a team, to tight deadlines
• Ability to understand the detail behind processes
• Ability to build relationships with key stakeholders
• Good level of IT skills including intermediate / advanced MS Excel

What we offer:

• Opportunity for professional development in the finance department
• The real opportunity for advancement
• Scandinavian work culture and positive working atmosphere
• Impact on the development of the office and the growing team
• Work-life-balance, numerous events and initiatives for employees
• Benefits: health care package, multisport, insurance, My benefit points
• Hybrid work and location in the center of Gdańsk

Why ISS

At ISS, we are more than just a service provider of cleaning, food, workplace and technical services, we are a partner in our customers’ success. By creating exceptional service moments and transforming workplaces into spaces where employees feel valued, engaged and productive, we enhance productivity and help our customers to attract talent and grow their businesses. This begins with our own people through training, career development, and a supportive culture – empowering them to deliver outstanding service. We know that when our people thrive, they create spaces where our customers’ employees and businesses thrive too.

ISS is a Place to Be You.

Be who you are. Become what you want. Be part of something bigger.

Become more. Become ISS.

How you’ll apply

Apply directly via the link on this page by submitting relevant documents for the position you are applying for. We commit to an inclusive and fair recruitment process and equality of opportunity for all candidates. Therefore, please refrain from adding a photo of yourself in your CV.

We look forward to receiving your application as soon as possible. 

ISS seeks to BE a place of belonging and CREATE places where every person is welcomed, embraced, and valued for exactly who they are. Places where people feel safe, respected, represented, and supported as their authentic selves