General Information
Job Advert Title Vendor Management Oversight Lead, Clinical Operations Location Poland Function/Business Area Research Employment Class PermanentDescription
Vendor Management Oversight Lead, Clinical OperationsAbout Astellas:
At Astellas we are a progressive health partner, delivering value and outcomes where needed.
We pursue innovative science, focussing initially on the areas of greatest potential and then developing solutions where patient need is high, often in rare or under-served disease areas and in life-threatening or life-limiting diseases and conditions.
We work directly with patients, doctors and health care professionals on the front line to ensure patient and clinical needs are guiding our development activities at every stage.
Our global vision for Patient Centricity is to support the development of innovative health solutions through a deep understanding of the patient experience. At Astellas, Patient Centricity isn’t a buzzword - it’s a guiding principle for action. We believe all staff have a role to play in creating a patient-centric culture and integrating an awareness of the patient into our everyday working practices, regardless of our role, team or division.
We work closely with regulatory authorities and payers to find new ways to ensure access to new therapies. We deliver the latest insights and real-world evidence to inform the best decisions for patients and their care-givers, to ensure the medicines we develop continue to provide meaningful outcomes.
Beyond medicines, we support our stakeholder communities to drive initiatives that improve awareness, education, access and ultimately standards of care.
The Opportunity:
In this role, you will lead the outsourcing strategy and execution for clinical operations. You will work closely with external vendors (like CROs and central labs) to ensure services are delivered on time, with high quality, and within budget. You will also build strong partnerships, monitor performance, and ensure compliance with internal processes.
Hybrid Working:
At Astellas we recognise the importance of balancing your work and home life, so we offer a hybrid working solution allowing time to connect with colleagues in person at the office alongside the flexibility to work from home; optimising the most productive work environment for you to succeed and deliver.
Key Responsibilities:
- Build and manage strategic relationships with assigned vendors.
- Oversee vendor governance and ensure oversight tools and processes are in place.
- Coordinate outsourcing activities from planning through steady-state operations.
- Monitor vendor performance using KPIs and support issue resolution.
- Act as the main contact for vendor-related questions on processes, systems, and quality.
- Collaborate with study teams, procurement, and finance on contracts, budgets, and invoices.
Essential Knowledge & Experience:
- Background in pharmaceutical, CRO, or life sciences consulting.
- Solid experience in clinical operations, vendor management, or outsourcing.
- Strong project management and communication skills.
- Experience working with external vendors in a global environment.
- Some understanding or exposure to data management, statistics, or data science—either through direct work, collaboration with data teams, or observation in clinical trial settings.
- Ability to build relationships and manage performance using KPIs.
- Comfortable working cross-functionally with different departments.
Preferred Experience:
- Experience with ARIBA or similar contract/purchasing systems.
- Knowledge of clinical trial processes and regulatory requirements.
Education/Qualifications:
- University degree or equivalent.
Additional Information:
- This is a permanent role based in our Global Capability Centre in Warsaw, Poland and hybrid working with the expectation for some office presence. Flexibility may be required in line with business need. Candidates must be located within a commutable distance of the office.
Astellas’ Global Capability Centres – Overview
Astellas’ Global Capability Centre’s (GCCs) are strategically located sites that give Astellas the ability to access talent across various functions in the value chain and to co-locate core capabilities that are currently dispersed. Our three GCCs are located in India, Poland and Mexico. The GCCs will enhance our operational efficiency, resilience and innovation potential, enabling a timely response to changing business demands.
Our GCCs are an integral part of Astellas, guided by our shared values and behaviors, and are critical enablers of the company’s strategic priorities, sustainable growth, and commitment to turn innovative science into VALUE for patients.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
#LI-Warsaw#LI-Hybrid#LI-EN1
Report job
