Office Assistant/Receptionist
Temporary role
Puszkarska 7M
Kraków 30-644
Poland
About the role:
This is an interesting administrative role with variety of tasks within dynamic environment for people orientated person with can do attitude. This position gives you an opportunity to deliver the highest levels of customer experience in accordance with our standards and targets to employees at All levels. You will be responsible for reception coordination, visits support, events organization, VIP support.
In this role you will:
- Provide support to Krakow employees, visitors, guests, supplier and vendors.
- Be responsible for an access Control - door opening + service of entrance cards (cards distribution, transmission / changes of regular accesses).
- Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
- Sort and distribute incoming post; organize and send outgoing post.
- Order office supplies & Herbalife products.
- Maintain the office /report faults etc.
- Book travel and clear expenses for VP’s.
- Organize guests visits (hotels, transfers, etc.).
- Provide service of visits (preparation of beverages, catering, etc.).
- Greet visitors and callers, handle their inquiries and direct them to the appropriate persons according to their needs.
- Prepare visa invitations.
- Sort and distribute documents requiring the signature of the GBS director.
- Create POs and monitor invoices based on the contract provisions.
- Sort and distribute documents/contracts/annexes that need to be uploaded to the company's system.
- Ensure that the office is fully equipped with groceries, company products and office supplies.
- Ensure office cleanliness through regular coordination with cleaning service
- Organize internal and external events.
- Maintain the image of the office and administration.
- Support with employee onboarding/offboarding
- Other administrative tasks upon request.
Our Requirements:
- 1 year of experience in similar role/international environment.
- Fluent Polish (spoken and written).
- Fluent English (spoken and written).
- Good attitude, open minded, friendly.
- Flexible and organized.
- Multitasking skills.
- High communication skills.
- Very good manners, able to communicate with employees at all levels.
- Practical experience with MS Office and office devices.
- Very good time management.
- The ability to solve problems quickly.
- Customer focus experience, engagement and care.
- Going above and beyond daily routines.
- Negotiation skills.
We offer:
- Extra hours off - wellness hours 15h per year.
- Extra 2 days or 16h for charity and volunteering activities.
- Annual bonus + Easter, Christmas & Vacation bonuses.
- Personal development opportunities and access to online training environment like free access to LinkedIn Learning platform.
- Unlimited access to company products in the kitchen + frozen fruits to prepare your favorite shake.
- Free parking slots - first come first served via company application.
- Close proximity to Bonarka Shopping Mall.
- Discount in restaurants area in Bonarka.
- Sports/social commitee - join our football business liga or tennis training.
- Family and entertainment events like Santa Claus and Children's Day.
- Help us shape our company through CI activities & program.
- Luxmed VIP package sponsored by the company.
- Mybenefit System (Kafeteria or Mulstisport Card.
- Life and Health Insurance as on option.
Who we are:
Herbalife is a global nutrition company that has helped people pursue a healthy, active life since 1980. Our nutrition, weight-management and personal care products are available exclusively to and through dedicated independent Members in more than 90 countries.
Our company offers a culture focused on people, their needs, relationships and career to help expand talents and a chance to change lives: https://iamherbalifenutrition.com/
For 40 years, we've known that good nutrition leads to a better life. If you're ready to help us on our mission for nutrition, we want to hear from you today.
#LI-Hybrid
