Epassi’s purpose is to boost everyday well-being. We are the market leader in mobile payments for employee benefits in Northern Europe – our solution combines all benefits into one mobile app. Epassi’s team is made up of highly skilled people, from top-notch business developers, designers, and software engineers to passionate sales, marketing, and customer support professionals.
Epassi has been recognized by the Financial Times as one of the fastest-growing companies in Europe.
Position description overview:
The People Operations function within the People & Culture organization is a relatively new addition to the Epassi Group. In close collaboration with other parts of the People & Culture team, and reporting to the Head of People Operations, the People Technology Lead will:
Support and continuously improve the adoption and usage of existing HR and downstream systems from a best-practice perspective.
Lead the exploration of new tools and approaches to ensure system-based compliance, operational efficiency, and engaging employee experiences.
Key responsibilities:
People Technology (HRIS):
Support and guide People Operations team members, local People & Culture Business Partners, and other specialist P&C functions (Talent Acquisition, Talent Development, Internal Communications) in implementing best-practice system-based processes across the entire employee lifecycle.
Provide input to and develop the People Technology (HRIS) roadmap at Epassi.
Exhibit subject matter expertise in managing and developing usage of our multi-country, multi-module HRIS tool (HiBob), including workflows, automated task lists, and approval paths.
Support people technology initiatives during the integration of newly acquired companies into the Epassi Group.
Prepare, configure, and execute compensation and benefits processes (Annual Salary Review, bi-annual incentive scheme payouts, job architecture maintenance, EU Pay Transparency Directive compliance).
People Reporting & Analytics:
Co-define and facilitate an aligned HR information management strategy using current tools and data sets, with a focus on innovation and continuous improvement, including:
Ad-hoc People Data Reports
Metrics, KPIs, dashboards, and other tools tailored to stakeholder needs
Experience in BI tools such as Qlik, Tableau, etc., beyond the native reporting capabilities of a standard HRIS, is a strong plus.
Payroll Operations / Shared Services:
Strong understanding of payroll processes in the context of HR master data and integration with global HR systems of record.
Demonstrated experience implementing and working in an HR shared services model is a key differentiator.
Support and improve processes according to a defined service delivery and management philosophy using:
Case management tools (e.g., Jira, ServiceNow)
Knowledge management platforms (e.g., Confluence, SharePoint)
AI support tools
Coordinate HR, payroll, and expense management to harmonize and standardize practices across the Epassi Group.
Experience with global or European payroll platforms/vendors is highly beneficial.
Other position requirements:
University degree in HR or a related subject
5–10 years of proven experience implementing and/or managing global people technology systems or ecosystems
Existing and valid permit to work in the EU
Excellent communication skills, able to engage a diverse audience including senior stakeholders
Full-time availability and willingness to travel
Advanced skills in MS Excel, including the use of lookups, pivot tables, and other advanced functions
Team- and solution-oriented mindset with analytical thinking and a proactive attitude
Organized, flexible, and adaptable, especially in fast-paced and ambiguous environments
Strong attention to detail when needed
Very high proficiency in spoken and written business English is required
Fluency in at least one other European language, ideally German, is a strong asset
This position will be closed as soon as the successful candidate is identified.
The Hiring Manager is Patrick Pendaries, Head of People Operations at Epassi.
If you have any questions regarding the position, please contact [email protected]
Company events
Hybrid and flexible working style
Modern working tools
International environment
Benefit package for wellbeing support
Private health support
About the company
Epassi is an innovative fintech company, our purpose is to boost everyday well-being.
We are the market leader in mobile payments for employee benefits in Northern Europe – our solution combines all the benefits into a single mobile app. Epassi’s team is made of highly skilled people from top notch business developers, designers and software engineers to passionate sales, marketing, and customer support professionals. Epassi is awarded by the Financial Times as one of the fastest growing companies in Europe.
Epassi expands outside of the Nordics!
We have recently acquired the UK's largest health and fitness network Incorpore, leading Italian corporate welfare and employee benefits company Eudaimon as well two of the leading corporate fitness companies in Western Europe, Hansefit in Germany & BFNL in Netherlands.
2007Epassi is founded
2008Launching the Sport & Culture benefits – the first mobile-payable benefits in Europe
2013Launched the commuting benefit.
2014Won the Deloitte Technology Fast 50 programme in Finland.
2015Epassi acquires Min friskvard and expands to Sweden
2016Alipay cooperation accepting payments from Chinese customers
2017Launching the Wellbeing benefit & acquiring Tyky Finland
2018Epassi offers Alipay outside of Finland cooperation with Siirto&Vipps
2019September - Pekka Rantala appointed CEO (former CEO Rovio Entertainment) October - Bregal Milestone Acquired controlling stake in ePassi.
2020January - Epassi and Finnair loyalty program partnership. March - Epassi acquires ActiWay further expanding Swedish presence May - Epassi and Wolt online food delivery partnership
2021Epassi acquires Sodexo BRS Sweden and Eazybreak - cements its position as the Nordic champion for employee benefits
2023Epassi expands outside the Nordics – acquires Incorpore - UK's largest health and fitness network with 11 million employee userbase, and Eudaimon - leading Italian corporate welfare and employee benefits company.
2024Epassi acquires two of Europes leading corporate fitness companies, Hansefit in Germany and BFNL in Netherlands.
2024Epassi acquires Smartum, a pioneer in promoting employee well-being in Finland
2025Epassi continues to grow in Germany by acquiring i-gb (Initiative - Gesunder Betrieb GmbH), a leading provider of motivational employee benefit solutions in Germany.
Jamie Murphy | Contact Person
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Epassi
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