People Technology Lead

Are you interested in joining one of Europe's fastest-growing companies? Then you should continue reading... Epassi are continue to grow and we are looking for a People Technology Lead to be based in Poland. Our office is based in Lodz, but we are open to receive applications from candidates in any location in Poland.

Epassi’s purpose is to boost everyday well-being. We are the market leader in mobile payments for employee benefits in Northern Europe – our solution combines all benefits into one mobile app. Epassi’s team is made up of highly skilled people, from top-notch business developers, designers, and software engineers to passionate sales, marketing, and customer support professionals.
Epassi has been recognized by the Financial Times as one of the fastest-growing companies in Europe.

Position description overview:

The People Operations function within the People & Culture organization is a relatively new addition to the Epassi Group. In close collaboration with other parts of the People & Culture team, and reporting to the Head of People Operations, the People Technology Lead will:

• Support and continuously improve the adoption and usage of existing HR and downstream systems from a best-practice perspective.
• Lead the exploration of new tools and approaches to ensure system-based compliance, operational efficiency, and engaging employee experiences.

Key responsibilities:

People Technology (HRIS):

• Support and guide People Operations team members, local People & Culture Business Partners, and other specialist P&C functions (Talent Acquisition, Talent Development, Internal Communications) in implementing best-practice system-based processes across the entire employee lifecycle.
• Provide input to and develop the People Technology (HRIS) roadmap at Epassi.
• Exhibit subject matter expertise in managing and developing usage of our multi-country, multi-module HRIS tool (HiBob), including workflows, automated task lists, and approval paths.
• Support people technology initiatives during the integration of newly acquired companies into the Epassi Group.
• Prepare, configure, and execute compensation and benefits processes (Annual Salary Review, bi-annual incentive scheme payouts, job architecture maintenance, EU Pay Transparency Directive compliance).

People Reporting & Analytics:

• Co-define and facilitate an aligned HR information management strategy using current tools and data sets, with a focus on innovation and continuous improvement, including:
  • Ad-hoc People Data Reports
  • Metrics, KPIs, dashboards, and other tools tailored to stakeholder needs
• Experience in BI tools such as Qlik, Tableau, etc., beyond the native reporting capabilities of a standard HRIS, is a strong plus.

Payroll Operations / Shared Services:

• Strong understanding of payroll processes in the context of HR master data and integration with global HR systems of record.
• Demonstrated experience implementing and working in an HR shared services model is a key differentiator.
• Support and improve processes according to a defined service delivery and management philosophy using:
  • Case management tools (e.g., Jira, ServiceNow)
  • Knowledge management platforms (e.g., Confluence, SharePoint)
  • AI support tools
• Coordinate HR, payroll, and expense management to harmonize and standardize practices across the Epassi Group.
• Experience with global or European payroll platforms/vendors is highly beneficial.

Other position requirements:

• University degree in HR or a related subject
• 5–10 years of proven experience implementing and/or managing global people technology systems or ecosystems
• Existing and valid permit to work in the EU
• Excellent communication skills, able to engage a diverse audience including senior stakeholders
• Full-time availability and willingness to travel
• Advanced skills in MS Excel, including the use of lookups, pivot tables, and other advanced functions
• Team- and solution-oriented mindset with analytical thinking and a proactive attitude
• Organized, flexible, and adaptable, especially in fast-paced and ambiguous environments
• Strong attention to detail when needed
• Very high proficiency in spoken and written business English is required
• Fluency in at least one other European language, ideally German, is a strong asset
  
  This position will be closed as soon as the successful candidate is identified.
  The Hiring Manager is Patrick Pendaries, Head of People Operations at Epassi.
  
  If you have any questions regarding the position, please contact [email protected]