National Programme Support Officer

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Working under the overall supervision of the Chief of Mission and direct supervision of the Programme Support Unit Coordinator (PSU), the incumbent will support the coordination and implementation of the Mission’s Programme Support processes which will include project development, donor reporting, compliance with IOM rules and regulations and donor requirements, and the preparation of talking points, donor briefings, and presentations for resource mobilization purposes.

The incumbent will be responsible for supporting the work of the Programme Support Unit, under the supervision of the PSU Coordinator, and will:

1. Contribute to the overall direction of the Programme Support Unit to identify, assess, and coordinate the design and development of new programme opportunities, projects, or initiatives in coordination with relevant donors, government counterparts, public and private institutions, and UN Agencies.
2. Support the development of thematic fundraising strategies by compiling and analyzing information on strategic migration-related initiatives, donor policies and priorities, and identifying new funding opportunities; contribute to the drafting of related strategic documents to inform the CO’s fundraising efforts.
3. Contribute to the development and submission of new projects that respond to emerging trends and priorities, in close coordination with relevant Programme Managers, senior management, HQ, Regional Office and external partners, in compliance with donor interests and requirements, and IOM procedures and guidance documents.
4. Support donor contract management through coordinating the administrative and budgetary aspects of new and ongoing projects, including assisting with activation, processing, endorsement, record-keeping and submissions in line with specific IOM internal requirements and procedures
5. Consolidate and analyse data on programme implementation and indicators and coordinate with Programme Managers and senior management for the drafting of regular progress reports to be submitted to donors, partners and IOM Regional Office and Headquarters.
6. Maintain regular contact with donor relations counterparts, including organising and attending meetings and field site visits, and updating information on donor policies and priorities.
7. Contribute to the development and training staff the staff unit along with succession planning where possible. 
8. Coordinate with the M&E team/Officer in supporting the development of key project indicators, in line with the mission’s strategy.
9. Contribute to the drafting of talking points and briefing notes for PSU coordinator, senior management and programme teams.
10. Perform any other duties as may be assigned

Education

• Bachelor’s degree from an accredited academic institution in Social Science/Public Relation/Economics/Development Studies/ International Relations or other relevant disciplines with two years of work experience; or,
• Master’s degree in above-mentioned fields

Experience

• Experience in project development and project management, drafting reports and briefing notes, complex project implementation, budget drafting, research, liaison with governments and international agencies.
• Excellent track record in developing European Commission-funded projects at the national level within Poland, including projects funded by European Social Fund (ESF/FERS) or the Asylum, Migration, and Integration Fund (AMIF/FAMI).
• Experience with project planning, scheduling and deployment of resources.
• Experience organizing training programs and similar events an advantage. 
• Experience working for NGOs, Government or International institutions an advantage.
• Familiarity with humanitarian and/or transition assistance programming an advantage.
   

Skills

• Excellent writing and research skills;
• Excellent communication and negotiation skills;
• Strong interpersonal and teamwork skills;
• High degree of judgment and initiative, ability to work with a high degree of independence within assigned areas
• Computer skills and knowledge of relational databases, Microsoft applications, spreadsheets, word processing etc. is essential.

Languages

Fluency in Polish and English (oral and written) is required.

Any other IOM official language is desirable.

IOM’s official languages are English, French, and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
7. Only shortlisted candidates will be contacted.