We are seeking a dedicated and proactive Administrative Assistant to join our Wroclaw Administrative Team, adding value to our operations with exceptional organizational skills and a customer-focused approach.
Responsibilities
- Coordinate front-desk and reception activities, ensuring smooth daily operations
- Manage admin invoices and maintain accurate records
- Support onboarding and offboarding processes with structured workflows
- Maintain and track the support system and ticketing activities
- Oversee Physical Security compliance and related processes
- Assist with document workflow, including postage and shipping tasks
- Collaborate with Events and Marketing departments to organize events
- Provide support during client visits, ensuring all arrangements are managed
- Facilitate office repairs and maintenance by liaising with facility teams
- Distribute and manage the allocation of taxi vouchers
- Ensure timely ordering and stock management of office supplies
- Supervise scheduling for conference room bookings
- Oversee cleaning and security services to maintain office standards
- Act as a point of contact with landlords and vendors for daily operations
Requirements
- Minimum of 2 years’ experience in administrative or office management roles
- B1 or higher level of English to facilitate communication and documentation
- Knowledge of office tools such as ticketing systems, invoicing platforms, or scheduling software
- Skills in communication, organization, and problem-solving
- Ability to work independently while maintaining attention to detail
- Background in coordinating logistics for office facilities, events, or meeting setups
- Familiarity with compliance regulations related to physical security measures
We offer
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We gather like-minded people:
- Friendly team and enjoyable working environment
- Communities of industry’s professionals
- Flexible schedule and opportunity to work remotely within Poland
- Chance to work abroad for up to 60 days annually
- Business-driven relocation opportunities
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We provide growth opportunities:
- Outstanding career roadmap
- Leadership development, career advising, soft skills, and well-being programs
- Career development - Upskilling and re-skilling opportunities
- Unlimited access to LinkedIn Learning, Get Abstract, Cloud Guru
- English classes
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We cover it all:
- Stable income
- Regular assessments and salary reviews
- Participation in the Employee Stock Purchase Plan
- Referral bonuses
- Benefits package (health insurance, multisport, shopping vouchers)
- Corporate, social events
EPAM is a leading global provider of digital platform engineering and development services. We are committed to having a positive impact on our customers, our employees, and our communities. We embrace a dynamic and inclusive culture. Here you will collaborate with multi-national teams, contribute to a myriad of innovative projects that deliver the most creative and cutting-edge solutions, and have an opportunity to continuously learn and grow. No matter where you are located, you will join a dedicated, creative, and diverse community that will help you discover your fullest potential.
