Events Coordinator

For Linklaters in Warsaw, we are currently recruiting for the Events Coordinator role.

About the Team

You will join Linklaters Global Solutions (LGS) as a critical member of the Business Development and Marketing (BDM) team. Linklaters Global Solutions is a function delivering day-to-day transactional work essential to the smooth running of the firm and providing analysis and advisory capability to our business stakeholders, lawyers, and partners globally.

BDM LGS is a diverse and highly skilled team of marketing, business development, data, and operations professionals dedicated to supporting the wider BDM function in driving revenue growth, nurturing our priority client relationships, and strengthening the firm’s reputation. Our team works on initiatives ranging from pitch creation and marketing content management to market intelligence and data analytics, creative design, and event coordination.

At BDM LGS, you will find yourself in a collaborative, collegiate, and truly international environment. You can expect opportunities to shape strategic initiatives as well as our internal ways of working, support our most critical client relationships, and help the firm achieve its ambitious strategic goals.

The role within BDM LGS promises a diverse array of tasks and projects. You will encounter significant opportunities for learning and growth within a nurturing and supportive environment. We look forward to expanding our team with individuals who share our drive, forward-thinking mindset, and enthusiasm.

You will be responsible for

• Supporting the planning and execution of high impact events that align with firm client and sector strategies, as well as global/regional marketing priorities, and ensuring that all logistical arrangements are in place for events.
• Supporting regional marketing teams and events advisors with formatting event proposals budget management and handling enquiries.
• Coordinating logistical elements such as events catering, transportation, shipping, registration, accommodation, printing, invoice processing, signage, audio/visual setup etc.
• Handling hospitality enquiries and making bookings as required and according to firm policy ensuring adequate approvals are in place.
• Coordinating event invitations and registration.
• Owning and managing events as required and ensuring they are planned and executed in accordance with firm-wide policies and branding guidelines.
• Supporting the running of events by providing virtual or in-person support (international travel may be required).
• Following guidance to prepare reports regarding client attendance, registration numbers, key marketing measures and any necessary feedback to propose new ideas to improve event planning and delivery.
• Ensuring that central systems and databases are kept up to date with upcoming events.

Apply if you

• Have experience in coordinating and managing events, preferably in a corporate or professional services environment.
• Demonstrate ability to handle all aspects of event logistics, from supplier management and venue selection to day-of execution.
• Have experience in budget management and cost negotiation for events.
• Strong track record of successful collaboration with various stakeholders to design and execute events aligned with strategic objectives.
• Have experience tracking and analysing event metrics to measure success and identify areas for improvement.
• Are knowledgeable of industry trends and best practices in corporate event management.
• Are familiar with event registration systems and event management technologies.
• Have strong attention to detail with excellent organizational and multitasking abilities.
• Are an effective communicator with ability to interact professionally with clients and senior stakeholders.
• Are fluent in English, both verbally and in writing (C1 or C2 level).
• Have experience with virtual and hybrid event formats (a plus).

Location

• Warsaw (hybrid model)

Benefits
Joining Team Linklaters will see you qualify for a range of benefits designed to reward the vital contribution you'll be making to our success. These include:

• Private medical care
• Free in-house fitness centre
• Life insurance
• Worldwide travel insurance for business and non-business travel
• Benefit Multisport club card or subsidised travel card
• Wide range of training opportunities

About Linklaters
Linklaters is a people business. Being best in class in the eyes of our clients means that our people must be exceptional.
We look not only for brilliant minds, but for people who will thrive in our environment: people who love working collaboratively and demonstrate the innovative, efficient, agile, entrepreneurial, and responsible mind-set we aim to bring to every interaction.
Ours is an environment of outperformance. We achieve this not with targets and incentives, but by fostering a positive, supportive, fair, and open atmosphere.
We respect and value difference but insist on inclusivity. We celebrate all aspects of diversity and challenge any form of bias, because we want everyone to feel that they belong. This is vital to our ability to work as one team, with a common mind-set.
We recognise that one size does not fit all. Our goal is to embed flexibility across our firm by giving everyone the opportunity to work in an agile way, whether as a regular pattern or on an ad hoc basis, and we will be happy to discuss this further.

What sets us apart

At Linklaters

• We offer a truly global work experience and the opportunity to be involved in strategic projects that drive innovation and shape the future of our business
• We belong to a firm that embodies its corporate social, environment and governance responsibility commitments
• We celebrate diversity, equity and inclusion so our people can bring themselves to work
• We advocate speak-up culture to empower our people in sharing their voices and an open-door policy to ensure they are listened to
• We invest in custom-fit career paths for our people in line with their talents and aspirations
• We provide agile working solutions to meet the changing needs of our people and our business
• We are committed to people first relationships based on mutual trust, respect and appreciation
• We support the health and wellbeing of our people, providing a safe space to talk about emotions and mental health with access to expert advice as needed
• We invest in developing leaders of the future who demonstrate emotional intelligence and a passion to discover, coach and develop the talents of others

Technical Skills:

This list of duties and responsibilities above is not exhaustive.  It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required.