Key Duties and Responsibilities
- Management of all incoming/outgoing post and booking couriers
- Copying, scanning and printing duties
- Booking travel and taxi services when required
- Ordering of some office supplies including stationery, drinks, refreshments
- Deal with facilities including liaising with building management
- Liaise with housekeeping to keep the offices in good order
- Raising purchase orders for all Facilities, liaise with suppliers
- Meeting and greeting all clients and visitors
- Respond to Guest queries in a timely and efficient manner
- Management of meetings rooms including diary schedule, set-up and clearing
- Liaising with building management to organise access cards for employees
- Calling appropriate host upon visitor arrival and escorting the guest to meeting rooms
- Liaising with catering companies for events, client meetings and corporate lunches
- Ad-hoc duties upon request
Minimum Requirements (Experience & Education)
- Well organised and proactive with a strong eye for detail
- Immaculate presentation and communication skills
- Excellent IT knowledge, particularly Microsoft Office (Word, Excel, PowerPoint and Outlook are a must) and Microsoft Teams
- Confident, polite and professional at all times
- Flexibility and a willingness to undertake varied responsibilities working alone or as part of a team
- Excellent English language skills (written and spoken)
- Excellent Polish language skills (written and spoken)
- Able to work without supervision and under pressure
- Able to work well with a wider team
- Proactive and 'can do' attitude
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