Procurement Administrator

Jacobs - Kraków, małopolskie

Kraków, małopolskieJacobs leads the global professional services sector delivering solutions for a more connected, sustainable world. Providing a full spectrum of services including scientific, technical, professional and construction- and program-management. Our 50,000+ employees in 400+ locations around the world serve a broad range of companies and organisations, including industrial, commercial, and government clients across multiple markets and geographies.
This position is responsible for creating purchase orders and processing procurement invoices related to purchase orders. Support our Buyers, Subcontract Administrators and Category Managers in North America or if needed in other regions. The candidate has some working knowledge and understanding of the procure to pay process or is willing to learn fast.

  • Exists within our Project Services organization and reports to the Manager of Procurement Operations
  • Administers assigned purchase orders, including change order processing which includes adjustment of periods of performance, values, amounts or budget coding
  • Evaluates facts surrounding purchase order-related problem areas, determines the most appropriate remedial actions, and implements such actions through available means
  • Reviews, consults, approves and / or rejects invoices submitted by suppliers within our invoice workflow system
  • Facilitates and solves any invoice related queries either from the buyer or the supplier
  • Uses superior interpersonal communications skills to effectively interface with buyers, subcontract administrators, stakeholders and functional partners at all levels of the organization
  • High School or Bachelor’s degree, preferably with focus in Economy, Accounting, Business or Administration
  • Some experience within Accounting or Procurement desired
  • Strong attention to detail coupled with strong analytical capabilities
  • Fluency in English, both written and spoken. Other languages may be an asset
  • Excellent written and verbal communications skills
  • Working knowledge of enterprise procurement systems (Oracle, Ariba) are an asset
  • Willingness to work 12.00 - 20.00
Jacobs is an Equal Opportunity Employer.

Please be informed, that this role will be located in Jacobs's secondary office in Krakow:

Fabryczna Office Park
Aleja Pokoju 18 bud B1 ALFA
31-564 Kraków
Attention - In the recruitment process, legitimate companies never withdraw fees from candidates. If there are companies that attract interview fees, tests, ticket reservations, etc. it is better to avoid it because there are indications of fraud. If you see something suspicious please contact us: [email protected]