ROLE PURPOSE
The P2P Trainee will play a crucial role in supporting the Purchase-to-Pay (P2P) process, ensuring timely and accurate processing of invoices and payments while maintaining compliance with corporate policies and regulatory guidelines. The role contributes to process improvements, relationship management, and the overall performance of the Global Shared Services Centre (GSS).
MAIN ACCOUNTABILITIES
Efficiently process invoices or payments, meeting business and vendor expectations.
Resolve business and vendor queries and issues effectively.
Be responsible for month-end closing activities and balance sheet account reconciliations.
Prepare regular and ad hoc reports.
Create and update Detailed Process Manuals, ensuring compliance with corporate policies and regulatory guidelines.
Implement formal process documentation and internal controls to meet agreed KPIs and SLAs, ensuring all targets are achieved.
Continuously improve processes, striving for best practices and excellence.
Actively participate in the development and implementation of best practice processes.
Lead projects and initiatives, serving as a subject matter expert with advanced knowledge of the process.
Implement system enhancements and resolve system issues in cooperation with the Service Desk team.
Assist in the orientation of new employees to the team.
Contribute to a positive working environment within the Global Shared Services Centre (GSS).
Complete other tasks as assigned by the immediate supervisor.
Key Responsibilities of the P2P Posting:
Process vendor invoices, ensure proper 3-way matching, verify invoice approval, tax calculation, and cost allocation.
Respond to vendor questions regarding invoices and payments and resolve invoice discrepancies in conjunction with procurement and business units.
Perform month-end close activities, including accruals, reconciliation of AP SAP ledger to GL, and resolution of outstanding balances.
Ensure compliance controls and support internal and external auditors by providing necessary documentation.
Perform internal controls such as quality checks, GRIR reconciliation, and vendor account reconciliation.
Identify and mitigate fraud risks, duplicate payments, and non-compliant transactions.
Perform other tasks related to company code specifications.
Key Responsibilities of the P2P Payment:
Prepare and execute vendor payments, customer refunds, and employee reimbursements, ensuring compliance with payment terms.
Perform bank reconciliations and resolve payment discrepancies.
Ensure compliance controls and support internal and external auditors by providing necessary documentation.
Perform internal controls such as quality checks, payment exception list, and tracking who released the documents.
Identify and mitigate fraud risks, duplicate payments, and non-compliant transactions.
Perform other tasks related to company code specifications.
COMPETENCIES, SKILLS, KNOWLEDGE, EXPERIENCE AND QUALIFICATIONS
QUALIFICATIONS
Student at least 2nd year of bachelor’s degree studies (ideally related to Economy or Finance & Accounting).
EXPERIENCE
Good MS Office skills, especially Excel and Access (V-Lookups, Pivots, etc).
SAP system knowledge (nice to have).
Soft skills trainings would be beneficial.
SKILLS & KNOWLEDGE
Good command of the English language, both verbal and in writing (B2).
Interested in finance and accounting topics.
Teamwork and collaborative approach.
Self-motivation and proactiveness.
Strong attention to detail and high accuracy.
Analytical thinking and problem-solving skills.
Commitment to continuous learning and improvement.
Tate & Lyle is an equal opportunity employer, committed to the strength of an inclusive workforce.
