Dentons Business Services EMEA is the operational backbone of Dentons, supporting the world's largest law firm in delivering exceptional service to clients across Europe, the Middle East, and Africa. As a crucial component of Dentons' global network, our EMEA business services team plays a key role in driving efficiency, innovation, and collaboration.
At Dentons Business Services EMEA, we are committed to excellence in supporting legal professionals with cutting-edge solutions. Our dynamic and diverse team collaborates seamlessly to provide a wide range of services, including finance, IT, human resources, marketing, and more. We pride ourselves on fostering a culture of continuous improvement and adaptability.
Job Overview:
We're seeking a dedicated HR Specialist (Junior) to coordinate and facilitate all aspects of the employee lifecycle within our dynamic organization. You'll be the go-to expert for personal administration, ensuring a seamless experience for staff across assigned departments. Additionally, you may be responsible for generating HR reports and analysing data necessary for effective people decision-making process. You will be also engaged in the improving and optimalisation of our processes.
This is a temporary position for a duration of 9 months.
As you will support UK and Ireland-based employees, the work schedule will require working from 9:30 to 17:45, and the UK calendar of bank holidays will apply. Our team works in a hybrid setup, meeting in the office two days a week.
Responsibilities:
- Oversee and deliver a wide range of employee lifecycle processes from an administrative perspective for assigned departments, ensuring a smooth and efficient experience for all staff members.
- Serve as a primary point of contact for personal administration, from onboarding to offboarding, and all the milestones in between (e.g. probation review, promotions, maternity/adoption or paternity leave, changes of working hours, or renewal of fixed-term contracts).
- Provide guidance and support to employees and managers on HR policies, procedures and other queries
- Organise and maintain accurate and up-to-date HR records, electronic employee files and documents in accordance with legal and company standards.
- Collaborate closely with HRBPs, Recruitment and Reward Teams, and line managers to ensure the smooth operation of all personal administration tasks.
- Manage holiday, sick leaves, unpaid leave requests and other time off
- Contribute to the continuous improvement of our processes, systems and tools enhancing the overall employee experience.
- Prepare HR reports, analyse data and monitor effectiveness of the assigned processes
Requirements
- 1 to 3 years of professional experience working in an HR department, demonstrated by the ability to manage high volumes of administration.
- Fluency in written and spoken English (at least B2/C1 level) necessary for day-by-day work in English
- Methodical approach to work with a strong focus on accuracy, attention to details, consistency and quality.
- Proficient in MS Office package, including Excel with the ability to deliver HR data reports.
- Strong record-keeping skills, including maintaining databases, with knowledge of HR systems. Excellent communication skills, both written and verbal.
- Team player with the ability to collaborate effectively and interact positively at all levels within the organisation. Strong problem solving and analytical skills; can clearly explain and present problem and issues to others and contribute to their resolution
- Demonstrates initiative and the ability to be proactive, anticipating needs
Benefits
- Private medical healthcare provided by Medicover
- MultiSport card
- Benefit Cafeteria system
- Veterinary care for your pet provided by PetHelp
- Option to join a private insurance plan
- An additional day off for your birthday
- Tailored learning & development opportunities
- Hybrid work model with a modern office in Warsaw city center
