HR Senior Specialist

Allfunds – we give you the path, you blaze your trail!

Looking for your next challenge? Allfunds (AMS: ALLFG) is a fast-paced, dynamic, Wealthtech leader with 17* offices around the globe and our employees are the best at what they do.
We have a relentless passion for quality and a drive to keep ahead of the competition. We also have a strong business foundation built by experts over 20 + years ago, with the flexibility and agility of start-up.
As a Wealthtech, Allfunds blends our wealth management expertise with the innovation and creativity of a fintech. We have over €1.3 trillion assets under administration and are the leading B2B platforms for the fund industry. We built and continue to evolve a digital ecosystem that covers the entire fund distribution value chain and investment cycle, with solutions including dealing and execution, data analytics, regulatory solutions, ESG tools, blockchain, and alternative investments.
Founded in Madrid in 2000, Allfunds offers international opportunities, a commitment to work-life balance, competitive benefits packages including flexible holidays, and continued training and development. This is under-pinned by our values to have a positive social impact on the markets in which operate.
If you are open to new prospects, an adaptable professional, and enjoy collaborating with diverse and inclusive people, then Allfunds is the place for you.

Our purpose is to transform the WealthTech industry. Allfunds. is achieving this through a deep commitment to quality and outstanding human capital, by providing the best service for our clients, and by creating value for all our stakeholders. For our employees.

We believe that our people’s talent is what creates our world-class service. Allfunds' employees are high performers and team players who live our core values. We encourage them to grow professionally and personally, and to stretch themselves to achieve their goals.

All for Excellence All of our experience and expertise, along with the passion we put in everything we do. So, our clients, employees, and partners can count on us for the best services.

All for Accountability We always looking to make a difference through our transparent and responsible attitude towards people and society.

All for Empowerment We work to continuously enhance our tools and services to make them accessible to our clients.

All for Inspiration People are our driving force and helping them to reach their goals is our biggest motivator. That is why we aim to adapt to their needs and wants, accompany them on their journey, and inspire them to reach their dreams.

If you believe you match these values, we look forward to meeting you.

Sounds interesting?

Please take a closer look...

We are looking for

• University degree in Law or Human Resources/Sociology, Psychology (or equivalent).
• Minimum 5 years of experience in HR administration and benefits management.
• Solid knowledge of Polish labor law and social benefits regulations.
• Proven experience in managing ZFŚS and drafting internal HR policies.
• Strong organizational skills and attention to detail.
• Ability to work independently and manage multiple priorities.
• High level of integrity, accountability, and a passion for people.
• Excellent command of both English and Polish.
• Proficiency in MS Office tools, especially Excel.
• Flexibility and adaptability to changing organizational needs.
• Ability to thrive in dynamic, ambiguous environments while promoting a collaborative and engaging culture.
• Hands-on experience with Workday software is highly valued

Your role in the team

We are looking for an experienced and proactive HR Senior Specialist to support our organization across the full employee lifecycle. This role requires a strong legal or HR background, with hands-on experience in Polish labor law, payroll, and HR operations.

Key Responsibilities:
1) Administration & HR Operations
Prepare employment contracts and respond to employee queries.
Coordinate working time management processes.
Maintain and update HR databases and systems.
Prepare HR reports and maintain accurate records.
Cooperate with external vendors and partners.
Perform other relevant HR duties as needed.
Act as a local HR advisor for all HR-related matters.
Supervise the external HR and payroll service provider to ensure high-quality service and compliance with legal and internal standards.
Take full responsibility for payroll preparation, including accurate and timely payroll list compilation.
Oversee and manage the Company Social Benefits Fund (ZFŚS), ensuring compliance with all applicable regulations.
Prepare and update internal HR regulations in response to legislative changes.
2. Recruitment & Onboarding
Manage end-to-end recruitment processes (from job posting to hiring).
Coordinate the onboarding process, including document preparation and agenda planning.
3. Employee Relations & Benefits
Foster positive employee relations and manage HR benefits.
Collaborate with leaders to interpret employee engagement data and support a positive work culture.
Build leadership capability through coaching, advice, and learning events.
4. Learning & Deployments
Coordinate training agendas and learning initiatives.
Participate in the implementation of the HRM system (Workday).
5. Collaborate closely with the global HR team.

You must expect

A competitive pay and attractive benefits package.

On-going development opportunities in a multinational environment that will inspire you to grow professionally and personally.

Wide variety of projects and tasks, ambitious goals, and independence in achieving them.

Flexible working conditions

Modern office in a convenient location.