JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are looking for a Capital Markets Senior Administration Analyst with German
Location: Warsaw
Work model: hybrid (2 days working from the office - Warsaw Spire building)
Type of contract: contract of employment
Sector overview
JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.
For our expanding Warsaw-based CMG (Capital Markets Group) business line we are looking for you as Capital Markets Senior Administration Analyst.

You will be part of a collaborative international support team that enables the success of JLL’s Capital Markets business across Germany.

Job Overview:
First Point of Contact for questions from Expense HUB in Manila (Weekly check ins, trainings, first escalation level, bridge between Expense HUB and German brokers)
Support CRM (Salesforce/Capforce) data entry and maintenance throughout project lifecycles, Maintenance of project opportunities and transaction data, control of reports/dashboards (e.g. WiH, synchronization etc.)
Provide administrative support: managing calendars, coordinating and booking travel
Maintain team communication: organize meetings, prepare agendas, take meeting minutes
Process billing requests promptly and ensure correct allocation of incoming and outgoing invoices
Help maintain project documentation and contact databases across various deal stages
Manage internal and external communications: handle emails, phone calls, and inquiries
Coordinate onboarding processes for new Capital Markets colleagues (e.g. starter checklist, systems access)
Assist with event and meeting coordination (e.g. internal trainings, roadshows, team offsites)
Support quality management workflows as part of internal operational processes
Collaborate with multiple Capital Markets teams across Germany and contribute to cross-team communication and workflow support
Assist in project coordination: create schedules, monitor progress, ensure deadlines are met

Requirements:
Very good German and English (C1)
Experience in administrative roles, preferably in fast-paced environments
Excellent organizational and time management skills
Attention to detail and commitment to high-quality work
Proficiency with Microsoft Office Suite and other software
Strong interpersonal and communication skills
Ability to work independently and in teams with a proactive attitude
Knowledge of the commercial real estate industry is a plus
If you are interested in this offer, please share your CV in English

What you can expect from us:
Contract of employment /Umowa o pracę
An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things
Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation
Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community
If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements. We’re interested in getting to know you and what you bring to the table
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.