Receptionist – 100% - Fixed contract
Krakow - PL
Flexim is a Facility Management company which helps organizations provide their employees with the best-suited working environments that contribute to the achievement of their objectives.
We at Flexim believe that people can get the best out of themselves in work environments that give them energy.
Therefore, we commit ourselves to deliver clean, hospitable, safe, attractive, and enjoyable work environments through our specialized services:
· Facility Management
· Technical Maintenance & Real Estate services
· Hospitality Services
· Project Management & Consulting
· Clean Environments
Flexim is looking for an experienced Receptionist to warmly welcome visitors and professionally supports one of our international clients based in Krakow.
The ideal candidate is service-oriented, friendly, and takes the initiative to ensure high-quality front desk experience.
The duties and responsibilities of the position are as follows:
· Greeting visitors and employees in a warm, courteous, and professional manner
· Manage the front desk by answering incoming calls, emails, and inquiries
· Maintain a clean, organized, and welcoming reception area
· Handle incoming and outgoing mail and deliveries
· Manage visitor access, issue badges, and ensure compliance with security procedures
· Coordinate meeting room bookings and assist with basic meeting setups
· Provide general administrative support to on-site teams as needed
· Liaise with building management, vendors, and service providers
· Monitor office supplies and place orders when necessary
· Respond to ad hoc requests promptly and proactively to support smooth office operations
Requirements
· Fluent in Polish and English (both written and spoken)
· Proven experience in a front desk, receptionist, or administrative support role (minimum 2-3 years preferred)
· Excellent communication and interpersonal skills
· Strong customer service orientation with a friendly and professional attitude
· Proactive, organized, and able to multitask in a dynamic environment
· Proficient with MS Office Suite (Outlook, Word, Excel) and general office equipment
· High level of discretion, reliability, and attention to detail
· Ability to work independently and as part of a team
· Flexibility and a positive, can-do attitude
Work schedule
Monday to Friday from 8am to 5pm
Job Types: Full-time, Permanent
Pay: 65,000.00zł - 70,000.00zł per year
Work Location: In person