Greenberg Traurig (GT), a global law firm with offices in 15 countries, is seeking an experienced Legal Assistant to work onsite from our Warsaw office.
Please note that this is a strictly administrative role which does not involve any substantiative legal work. It is not an entry-level position on the legal career path.
Selected candidates will be asked to complete a test verifying their knowledge of the MS Office suite (specifically formatting documents in Word and a task in Excel), as well as an English language proficiency test.
Job responsibilities
· Providing day-to-day secretarial support for a team of lawyers working in a Corporate practice
· Preparing and formatting documents; creating presentations and reports
· Handling correspondence and managing phone calls in both Polish and English
· Cooperating with the Billing Department regarding opening/closing client or matter numbers and preparing documentation (including AML)
· Working with the Business Development & Marketing Department to prepare offers and submissions to rankings
· Managing virtual data rooms (VDR) for due diligence purposes
· Managing lawyers’ calendars for journeys, meetings and videoconferences
· Settling lawyers’ business expenses in accordance with the firm’s internal policies
· Preparing lawyers’ time records, necessary for the invoicing process
· Liaising with clients, institutions, offices, and courts
· Cooperating with internal administrative departments
Qualifications
Skills & Competencies
· Minimum 2-3 years of experience in an assistant role in a professional services sector; experience in an international law firm is highly desirable
· Excellent command of Polish and very good spoken and written English skills (at least at the B2 level)
· Reliability and high attention to detail
· Professional demeanor, discretion, and a strong team-oriented attitude
· Excellent organizational skills and ability to set priorities
· Ability to work under time pressure
Education
· University degree
Technology
· Very good command of MS Office (MS Word, PowerPoint, Outlook, Excel)
What we offer
· Stable employment based on an employment contract
· Work in an international, professional, and friendly environment
· Attractive remuneration
· A rich offer of e-learning courses and regular in-person training sessions (technical, AI and soft skills)
· Cafeteria-style benefits plan
· Private medical care, subsidy for a sports card, participation in the firm’s sports initiatives, and in company and team integration events
· Work in a modern, comfortable office in Varso Tower