At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you’ll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.
The Procurement Specialist supports the Procurement operation processes of assigned businesses ensuring quality, timeliness and effectiveness. Candidate will have strong written and oral English plus language skill i.e German.
In this role, a typical day will include:
Service Delivery:
- Supports transitions and knowledge transfer for EMEA language specific processes
- Supports processes are migrated to the blueprint as per agreed timelines required regional language
- Operational oversight to provide services at expected levels with a clear customer focus, including handling the exceptions.
- Coordinate with local teams & business functions to provide seamless service
- Corresponds to internal and external inquiries
- Serves as a Subject Matter Expert for related policies and processes
- Act as System Key User Lead and actively initiate and participate in improvements to sustain a highly effective and efficient process, and realize cost reduction opportunities including areas to standardize processes to optimize investments made in global ERP/SAP systems and financial services
- Support the measurement and delivery of service levels and SLA/KPI targets
- Proactively challenge the Status Quo, making fact based recommendations
Procurement
- Process Purchase requisitions/Shopping Cart and approve orders for Materials and Services in related purchasing systems. (JDE, Basware, SAP)
- Shopping cart compliance and accuracy check, Adhere to Sourcing guidelines & various sub-processes as laid down for processing Purchase Requisitions/Shopping Cart.
- Review Purchase requisitions/Shopping Cart for Input data accuracy, Payment terms and supporting documents like Quotations, Pricing List, Contracts, Bidding Sheet, Approvals based on threshold and type of orders.
- Send PO copy to Vendor and obtain PO Confirmations, communicate the same to requestors.
- Process any PO amendment requests and in turn obtain revised PO confirmations from vendor.
- Liaise between Requestors and Vendor for required purchasing process and provide helpdesk support – Missing PO, Vendor info, Invoice/GR issues and Contracts.
- Maintain manual PO log data and provide reporting support as required by the business.
- Process Vendor management related requests, includes creating and updating vendor information in relevant systems.
- Support Requestors / End users as the First Point of Contact for resolution of all Process Queries / Issues.
- Responsible for TAT and Delivery of key metrics, resolve process issues, determine root cause analysis for specific issues.
- Create Reports and Data analysis as per business requirements.
Compliance
- Ensure all processes, policies and procedures are clearly defined, fully documented
- Promote a strong and control environment and follow up on audit issues and implement correcting measures
WHAT YOU’LL BRING TO ALCON:
0-2 years of relevant experience with an outsourcing or Global service organization. Experience in Procurement/Sourcing domain is preferred.
University degree
fluent English and German
Ability to work in strict deadlines
Positive attitude with a focus on continuous process improvement
Experience in Procurement/Sourcing activities
Exposure to Global stakeholder engagement
HOW YOU CAN THRIVE AT ALCON:
- Opportunity to work in best-in-class Organization among Medical Devices/Equipment sector.
- Truly international environment and daily interactions with colleagues from all over the world.
- Attractive benefits package (private medical care, group insurance, lunch card, transportation allowance, pension plan, Multisport/cultural card, Alcon products for you and your significant other).
- Permanent employment contract, attractive base salary and annual bonus.
- Hybrid model of work (3/2, weekly),
- Brand new office in Marynarska 15, Warsaw, with a lot of facilities inside.
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