Administration Analyst with German

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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We are looking for a Capital Markets Administration Analyst with German

Location: Warsaw

Work model: hybrid (2 days working from the office - Warsaw Spire building)

Type of contract: contract of employment

Sector overview

JLL is a leading global real estate services provider. With more than 300 locations in America, Europe, the Middle East, Africa and Asia-Pacific, we stand for global real estate expertise. Today, we are a market leader and stand for excellent work and a strong, international team.

For our expanding Warsaw-based CMG (Capital Markets Group) business line we are looking for you as Capital Markets Administration Analyst .

You will be part of a collaborative international support team that enables the success of JLL’s Capital Markets business across Germany.

Job Overview:

• Provide administrative support: managing calendars, coordinating travel
• Maintain team communication: organize meetings, prepare agendas, take meeting minutes
• Support CRM (Salesforce/Capforce) data entry and maintenance throughout project lifecycles, Maintenance of project opportunities and transaction data, control of reports/dashboards (e.g. WiH, synchronisation etc.)
• Process billing requests promptly and ensure correct allocation of incoming and outgoing invoices
• Help maintain project documentation and contact databases across various deal stages
• Manage internal and external communications: handle emails, phone calls, and inquiries
• Coordinate onboarding processes for new Capital Markets colleagues (e.g. starter checklist, systems access)
• Assist with event and meeting coordination (e.g. internal trainings, roadshows, team offsites)
• Support quality management workflows as part of internal operational processes
• Collaborate with multiple Capital Markets teams across Germany and contribute to cross-team communication and workflow support
Assist in project coordination: create schedules, monitor progress, ensure deadlines are met

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Requirements:

• Good German (minimum B2) and good English proficiency (minimum B2)
• Experience in administrative roles, preferably in fast-paced environments
• Excellent organizational and time management skills
• Attention to detail and commitment to high-quality work
• Proficiency with Microsoft Office Suite and other software
• Strong interpersonal and communication skills
• Ability to work independently and in teams with a proactive attitude
• Knowledge of the commercial real estate industry is a plus
If you are interested in this offer, please share your CV in English

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What you can expect from us:

• Contract of employment /Umowa o pracę
• An entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things
• Total Rewards program, which reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits (life insurance, medical care – Luxmed, Multisport, etc.) and compensation
• Our experienced staff will support you to discover and develop your strengths according to your personal interests so that you can enjoy a fulfilling career full of varied experiences

JLL is an Equal Opportunities Employer and encourages applications from all sections of the community

If this job description resonates with you, we encourage you to apply even if you don’t meet all requirements . We’re interested in getting to know you and what you bring to the table

Location:

On-site –Warsaw, POL

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at accomodationrequest@am.jll.com . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.